Creating Groups

Managing Groups

In PayGate, a group ties together a set of users and roles, a source bank account, a Service User Number (SUN) and a input file format, By initially configuring groups, PayGate Desktop allows users to create submissions with a minimal amount of configuration.

In PayGate Desktop, all payment related functions must occur within a particular group.

As the name suggests, Groups are a grouping of various settings within PayGate:

Users
the users that will be members of the group.  Users can be a member of multiple groups at the same time or a member of just one group. 

User Roles
Users that are members of a particular group can be assigned individual Roles within that group.  Roles allow your users to carry out various different payment functions.  The most common roles are

• Group Admin – A user that can make configuration changes to a particular group.
• Create – The user that initially creates a new payment – usually by importing a payment file.
• Sign – The user that digitally signs (secures) the payment using a bank issued smart card.
• Approve – The user that approves the payment – A payment must be approved before it can be submitted to BACS.
• Submit – The user that submits the payment to BACS.
• Collect Reports – A user that can download reports from BACS such as the input report or AUDDIS report.

Newly created groups do not contain any users other than a group administrator. 

Source bank account
A group is bound to a source bank account.  When payments are created using a particular group, the source bank account is used as the originating bank account.

Service User Number (SUN)
A group is bound to one Service User Number.  When making BACS payments or collecting reports, this SUN will always be used.  If your organisation has more than one SUN, you should create a unique group for each SUN.

Input file format
This is the format of the bulk files that the group will use when importing bulk submission file data.  PayGate BACS can import files in delimited (CSV), fixed length and Standard18.  For more information on file importing see this page.