Create Submission Using Editor

How to create a BACS or Faster Payments submission using the editor

The following example shows how to create a BACS submission using the editor but the same principle applies if creating a faster payment submission using the editor.

Selecting the "Create BACS Submission Using Editor" menu option will display the page shown below.

Select a Group
In PayGate all payments are made within a group. Before you can create your payment you must choose a group using the group selector.
The selector contains all of the groups in which you have the "Create", "Add", "Edit" and "Delete" payment roles.
If your administrator has set a default or "favourite" group for you, this will be automatically selected.

There is a "View" button to the right of the group selector. Clicking this will show the originating bank details linked to the selected group.

Submission Reference
Every submission needs a reference. This is primarily to allow users to identify submissions as they proceed through the submission process.
When a reference has been entered, the "Enter BACS Payments" button will become enabled.

Payment Date
BACS payments can only be processed Monday to Friday excluding UK bank holidays.
The usual sequence is to submit the payment file to BACS one day, have the file processed the next day with the payments being credited or debited from bank accounts the day after that.

The payment date defaults to the next possible payment date.You can change the Payment Date via the date picker. Clicking the date picker will display the current month. Only valid payment dates can be selected as shown below.

Contra Narrative
This is an optional field which can contain a maximum 18 characters.

A "contra" payment is essentially a balancing payment.
E.g. Imagine a payment file with 5 payment credit items totalling ￿500. The file submitted to BACS will also have a balancing debit contra item of ￿500.

The "Contra Narrative" will appear in the submitted file and on a BACS "Input" report which some customers use to reconcile payments.
If this field is left blank, the contra narrative will default to the originating bank account name; if the bank account name is blank then the contra value will default to the Bank Account Name.

Enter BACS Payments
After entering a Submission Reference, the "Enter BACS Payments" button will be enabled.
Clicking this button will display the BACS editor screen as shown below.

Add New Payment
Click the "Add new record" to open a new grid row. An example with the values filled in is shown below.

Click "Update" to save the payment details. Any validation issues will be highlighted at this point e.g. not entering a 6 digit sort code.
Click "Cancel" to abort the new payment.

The screen below shows the BACS payment editor after 2 payments have been entered.

 


Pre-submission Validation
Clicking the "Run Pre-submission Validation" button will validate the payments prior to submitting the payment file to BACS.
Any serious issues will prevent you from proceeding with the entered payments.

After the pre-submission validation has finished, the results are shown. The actual details on the screen will vary depending on the payment file being validated.
An example is shown below.