Create Bureau Group

A Bureau Group is very similar to creating a standard PayGate Group. You should first set up the Bureau Bank Account as you will not be able to create a new Bureau Group without selecting one. This is the same as creating a normal Bank Account.

A Bureau Job has to be set up in the context of a Bureau Group. Therefore in order to create a Bureau Job, you should create a Bureau Group first. You can add any amount of Bureau Customers to your Bureau Group; the Bureau Customers do not have to be set up prior to the creation of the Bureau Group and can be added later.

Create Group

Creation of a Bureau Group is exactly the same as creating any other standard group. However you should select Bureau BACS from the Select a Group Type drop-down menu. This group type applies to all Bureau Groups, even if you only ever intend to use Faster Payments.

Once selected, you will first see the Group Details tab

Group Details

Group Name

This is a mandatory field which must be unique. You will receive an error message if you change the name to one which matches another one of your groups when you attempt to save the group

Group Description

This is an optional field to provide more details about the group

Import Schema

In this version of PayGate, the Import Schema is not relevant. This may become relevant in a future edition of PayGate so it is advised to set the default Import Schema.

Group Bank Account

From here, select the main Bureau bank account that you would like to use to process payments.

Group Users

Click on the Group Users tab to manage which users are linked to the group and which roles the user has within that group

Since a new group is being created all your users currently setup to use PayGate will be shown in the Non-Group Users selector box.

Non-Group Users
This box contains your users who are not linked to the selected group yet.
To add users to your group select one or more users and click the button. The selected users will be removed from the Non-Group Users box and shown in the Group Users box.

Group Users
This box contains your users who are linked to the selected group.

To remove users from your group select one or more users and click the button. The selected users will be removed from the Group Users box and shown in the Non-Group Users box.

Selected User's Group Roles
Selecting a user from the "Group Users" box will show their group roles for the selected group.

There are a number of steps required to create a submission and send it to relevant processing centre e.g. BACS.
The different roles are described below.

Role	Description
Create	If a user has this role for a group then the group will be available on the create submission page.
Add	User has permission to add payments before running pre-sub validation.
Edit	User has permission to edit imported payments before running pre-sub validation. User can also set all payment amounts to zero.
Delete	User has permission to delete imported payments before running pre-sub validation.
Sign	User will be able to sign a submission with a BACS smartcard or via the HSM assuming it's a BACS submission.
Approve	User can approve a submission.
Approve own submission	When a user has this role they can approve a submission they have created. For security reasons it may be preferable that a user can create and sign a submission but not approve it so at least 2 people must be involved in the process. In this case a user should only be given the "Approve" role.
Submit	User can send a submission to BACS.
Collect Reports	Users with this role can collect reports from the payment processing centre e.g. collect BACS reports.
Group Administrator	The group administrator can make any changes to a group including user's roles in the group. At least one user must be a group administrator.

NB. The above roles are on a group by group basis e.g. A user may be the group administrator for one group but no others
or a user can create submissions in some groups but not all groups.

File Selection Options
There are three alternatives for how a user selects a file to upload to PayGate. In the current version of PayGate, these options have absolutely no impact for Bureau Groups; you can happily leave all options blank. Any that you do select will not have any impact.

BACS Details

Click on the BACS Details tab to enter details about the Bureau BACS detail.

Service User Number (SUN)

A SUN is a 6 digit number used by BACS to identify organisations when submitting payments. This should start with a letter B followed by five numerics

Payment Signing Method

Just like any other group, this determines how a submission linked to the group will be signed. This will either be a HSM or a Smart Card

As smart card will be issued by your bank and is usually allocated to a single user for submission. This is a Bureau BACS specific card which is registered with BACS
The HSM holds details of a security certificate issued by your bank.

Individual Item Limit

PayGate can limit the amount of an individual payment item this group can process when creating a new submission. Set to a default of 0 means there is no limit for an individual item up to the BACS and Faster Payment limits of £20 million and £100,000 respectively.

Submission Limit
PayGate can limit the maximum amount of an entire submission which this group can create. Set to a default of 0 means there is no limit.

Indirect Submitter Group, Allow File Level Signing, Delete Payment Data

These options have no effect in the current version of PayGate. All job data is removed from CORVID-PayGate servers after successful submission.

Bureau Customers

Click on the Bureau Customers tab to set which Bureau Customers are included in the new group.

Bureau Customers

If you have set up any Bureau Customers prior to creating the new group, they will appear in the Bureau Customers selection box. If you have not yet set up any Bureau Customers, this selection will be blank.

You can move customers into the Assigned window by clicking on the button.

Assigned

These are the customers that will appear in the Bureau Customer drop down menus when either creating or editing a Bureau Job.

You can unassign a Bureau Customer from the group by clicking on the button